DCC is adopting an online e-bidding capability to enhance industry access and allow the Corporation to more accurately and efficiently manage the tendering process from beginning to end.

Following an open and competitive process, MERX, an independent private sector tendering service, was selected as the e-procurement service provider. To ensure the proponent could manage the complete tendering process, DCC conducted successful pilots with the Canadian Construction Association and the Surety Association of Canada.

Starting in winter 2016, with a phased implementation, DCC will accept only online e-bids from prime contractors. Contractors will be able to:

  • submit their bid online – paper submissions will no longer be accepted, when phased in;
  • make revisions to their bid at any time prior to tender close;
  • upload their e-bid bond directly into the system;
  • submit their cash security through an electronic fund transfer;
  • receive an e-bid confirmation number once the e-bid is submitted successfully; and
  • learn bid results available online.

As the first phase of the e-procurement solution, prime contractors will be able to submit their bids online. Tenders that do not require cash security will be rolled out first on a region by region basis. Additional phases will include tenders that require bid bonds; tenders where cash security is provided through an electronic funds transfer; and electronic submission of RFPs—all to be rolled out respectively at a later date.

Yes, but electronic bidding for consultants will be rolled out at a later date.

E-bidding will allow prime contractors to submit their bids electronically at no additional cost.

Yes, contractors will need to be registered with MERX to have access to and bid on DCC opportunities.

Yes. DCC will provide the initial training. MERX will then provide helpdesk support as well as offer on-line training videos.

The roll-out is scheduled to start during the last week of February 2016, starting with the Quebec Region.

Additional information will be sent via the Associations and MERX as we get closer to the official launch date in each region.

Those will remain on the old system until they close and the tenders will be received the current way i.e. in paper format. New opportunities will be accessed via the new system and will only accept electronic bids.

Yes, that process has not changed. Paper or CD copies can be ordered through MERX or downloaded and printed.

Yes. Log into your account on MERX and select the “Organization Contact List” and then select “Create Organization Contact”. You may add as many contacts as you wish, however, subscription fees may apply.

Yes, as long as DCC is within your search criteria and you maintain an active MERX “Complete” subscription, you will have access to up to 9 opportunity matching profiles; you can therefore use one of your profiles for DCC opportunities. Watch the tutorial for instructions on how best to setup your profile. If you include DCC in your keyword search, it is recommended that you use the full legal name (Defence Construction Canada) in order to capture all related opportunities .

MERX Customer Service Representatives are available to assist you at 1-800-964-6379, Monday to Friday from 7 AM to 8 PM ET or by email us at merx@merx.com.

Annual subscription fees are automatically renewed; you’ll be notified by email about the renewal.

The fees are payable by credit card.

For security purposes there is a timeout feature after 20 minutes of inactivity. We encourage you to use the Save & Quit button if you are going to be away from your computer to ensure you do not lose any information that has already been entered.

A tutorial of this process is available for your viewing on the site. To access the tutorial, you must be logged into your account. Access tutorials at www.merx.com/tutorials.

Where bid security is required, prime contractors will have to submit either an electronic bid bond (e-bond) or cash security by electronic funds transfer (wire transfer). Detailed instructions on submitting electronic bid security are available in the Bidders’ guide to electronic bid security at DCC.

E-bonds must be submitted through MERX. DCC can only accept e-bonds that are capable of verification and that are digitally signed and sealed by a third party digital service provider. Visit DCC’s e-procurement page for further information on e-bonds.

Electronic funds transfers (wire transfers) must be made through a financial institution that is a member of the Canadian Payments Association. DCC’s banking information is provided when the electronic funds transfer option is selected on MERX. Transfers must contain the unique reference number provided by MERX and be received by DCC by the tender closing date and time.

DCC will return cash security by direct deposit. Contractors that are not already enrolled in direct deposit should do so as soon as possible to avoid delays. To enroll, complete the Direct Deposit Enrolment for Contracts form (DCL291) and submit as per the instructions on the form.

Yes, an EBS Pin is required to submit electronically. For users that currently have an EBS Pin, please continue to use the same PIN when submitting. If you do not currently have a PIN, please sign up here.

Yes. However, always read the instructions fully in the solicitation documents.

Yes, you will still receive notification of all amendments added after the publish date. Just select the “Follow” button from the Notice description. There are no fees related to this feature. If you require additional details, hover your mouse over the question icon and the details will appear.