New video approach helps facilitate security clearances for contractors

Aerial view of CFB Esquimalt, Canada's Pacific Coast naval base and home port to Maritime Forces Pacific and Joint Task Force Pacific Headquarters.

Aerial view of CFB Esquimalt, Canada's Pacific Coast naval base and home port to Maritime Forces Pacific and Joint Task Force Pacific Headquarters. The new A and B Jetty Recapitalization project will ensure the Canadian Armed Forces remain a first-class, modern military.

In a country as large and geographically diverse as Canada, it makes sense that organizations such as DND and DCC are leveraging technology to streamline processes and save money.

For example, DCC recently produced a video about the DND-Royal Canadian Navy (RCN) A and B Jetty Recapitalization project, which will replace the existing 70-plus-year-old jetties located at the RCN’s Dockyard Esquimalt on the southern tip of Vancouver Island. To enable operations at sea, RCN ships need the necessary physical infrastructure at the dockyard.

The A/B Jetty Recapitalization project will include:

  • Decommissioning, demolition and disposal of existing A and B jetties, equipment, cranes, buildings and utility services;
  • Dredging of the seabed and blasting of bedrock within the jetty footprint to achieve sufficient water depth for ship operations;
  • Remediation of contaminated sediments through dredging and disposal;
  • Construction of retaining walls, piles, beams and service access tunnels;
  • Construction of the jetty decking and the placement of utility and service lines in the below-deck tunnels;
  • Grading and paving of expanded jetty-apron space to improve access to berthed ships; and
  • Construction of electrical sub-station, ancillary buildings and two rail mounted cranes.

While two engineering firms have been hired to design the new A and B Jetty facilities, the contractors and sub-contractors who are interested in bidding the future construction work will need a Designated Organization Screening and Government of Canada Reliability security clearance, which can take months to secure.

To assist potential bidders in understanding the scope and scale of this massive project, as well as its important security requirements, Rick Gudz, DCC Site Manager and his team at CFB Esquimalt, recommended that a project video for bidders would help them see and learn about the project now, without necessarily having to physically visit the site early in the bidding process.

“We’re talking about a large number of potential bidders and dozens of people,” says Gudz. “To get that many people on the jetties in a busy, operational dockyard without security clearances would be impossible.” Secondly, getting the word out to industry early so that they can get sufficient advance notice of the work, and initiate their security clearances is critical.

Clive Orford, A/B Jetty Project Director for DND's Real Property Project Development directorate says the innovative video is a critical first step in the lead-up to tendering the construction contracts, adding that “hopefully it [the video] will lead to a very competitive process with the best possible contractors bidding for the work, which will ultimately result in the new jetty facilities being very operationally beneficial to the Canadian Armed Forces.”

The video will be posted on the MERX website as part of the Advance Procurement Notice process for contractors.

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